How to Report

The Seminary strongly encourages persons who have experienced sexual misconduct, or knows of someone who has experienced sexual misconduct, to report the incident to the Seminary per this policy.  In case of an emergency or ongoing threat, a survivor should get to a safe location and call 911.  Calling 911 will put you in touch with local police.

  1. Responsible Employees
  2. In addition to the Title IX Coordinator and Deputy Coordinators, the Seminary considers certain people to be “Responsible Employees” which means they are Seminary employees who are required to report alleged sexual misconduct to the Title IX Coordinator or Deputy Coordinator.  You are encouraged to speak to a Responsible Employee to make reports of sexual misconduct.  The following persons are “Responsible Employees” under this policy:  the Seminary’s Title IX Coordinator, the Seminary’s Deputy Title IX Coordinators, the President of the Seminary, Members of the President’s Cabinet, the Director of Community Formation, all Resident Assistants who serve in Seminary-owned residence halls and all Resident Hosts who serve in Kalas Village.  

    Any member of the Seminary community can file a report with the Title IX Coordinator, Deputy Coordinators or Responsible Employees.  If a survivor shares an incident of sexual misconduct with a Responsible Employee, he or she needs to know that it is the Responsible Employee’s responsibility to notify the Title IX Coordinator or Deputy Coordinator of the incident immediately.

  3. Reporting Timeframe
  4. Any person may file a complaint of sexual misconduct at any time. Early reporting is encouraged to preserve evidence and provide the survivor with information regarding rights, options and resources available under this policy and federal/state laws.

    The Title IX Coordinator or Deputy Coordinator will provide survivors of sexual misconduct with information about available support services and resources, and also assist survivors in notifying law enforcement, including the local police, if a survivor elects to do so.  Survivors are not required to report to area law enforcement in order to receive assistance from or pursue options within the Seminary.  Reporting sexual misconduct to the police does not commit the survivor to further legal action. However, the earlier an incident is reported, the easier it will be for the police to investigate if the survivor decides to proceed with criminal charges.

  5. Reporting Options
  6. This section addresses options for reporting sexual misconduct.  The Seminary may investigate sexual misconduct even without a formal complaint whenever it knows or has reasonable cause to believe that sexual misconduct in violation of this policy has occurred.  

  1. Official Report:Persons are strongly encouraged to make an official report of any incident of sexual misconduct to the Title IX Coordinator or appropriate Deputy Coordinator regardless of whether the incident occurred on or off campus. Official reports can be made directly to the Title IX Coordinator or appropriate Deputy Coordinator via a written statement or an appointment. Official reporting initiates a course of immediate action.  In cases where a complainant states he or she does not want to pursue a formal complaint, the ability of the Seminary to investigate may be limited. Even if a complainant does not want to pursue an investigation, under some circumstances, the Title IX Coordinator or Deputy Coordinator may have an obligation to investigate a complaint, such as when there is a risk to the campus community if the accused remains on campus. When determining whether to go forward with an investigation, the Title IX Coordinator or Deputy Coordinator may consider the seriousness of the allegation, the age of the complainant, whether there have been other complaints or reports against the accused, and the rights of the accused to receive information about the complainant and the allegations if a hearing and possible sanctions may result from the investigation.

If a person decides to make a formal report, a detailed (written, typed, emailed, or handwritten) statement of the alleged incident(s) should be submitted to the Title IX Coordinator or Deputy Coordinator.  This formal statement should be signed and dated.  The statement should be as specific as possible, including dates, times, locations, a description of the alleged misconduct and the name(s) of the accused person(s), and further provide a list of any person(s) who may have information that would be helpful to the investigation and review.  The Title IX Coordinator or Deputy Coordinator will promptly investigate all formal reports.

  1. Confidential Disclosure:Despite the Seminary’s strong interest in having persons report complaints of sexual misconduct, the Seminary realizes that not everyone is prepared to make an official report to the Seminary.  You can seek help from certain resources that are not required to tell anyone else your private, personally identifiable information unless there is cause for fear for your safety or the safety of others.  If a person desires that details of the incident be kept confidential, they should speak with a counselor, clergy, or other professional provider who can maintain confidentiality.  Such professionals generally are not required to report personally identifiable information given in confidence unless given permission. If the person chooses not to pursue a judicial process option (e.g., criminal charges), no further action will be taken unless the professional who receives the concern believes there is an imminent threat to the survivor or others.  Persons who disclose incidents of sexual misconduct to their counselors, clergy, or other professional providers who can maintain confidentiality should discuss whether to have that person report the misconduct to the Seminary and request interim measures required by Title IX, or request discretionary support measures from the Seminary without reporting the nature of the conduct.  
  2. Requests via a Counselor, Advocate or other Provider:  A survivor may have his/her counselor, clergy, or other professional provider who can maintain confidentiality request interim measures from the Seminary on the survivor’s behalf.   The request may trigger the Seminary’s obligation to investigate.  To the extent a counselor, clergy, or other professional provider who can maintain confidentiality makes a disclosure but, consistent with the survivor’s wishes, asks the Seminary not to investigate or otherwise notify the accused of the report, the Title IX Coordinator or Deputy Coordinator will consider whether he/she can honor the request while still providing a safe and nondiscriminatory environment for all students, faculty and staff, and to take interim measures to protect the survivor as needed.
  • Confidentiality
  • Reports and personal information will be kept as confidential as possible to the extent the law allows and to the extent confidentiality is consistent with the Seminary’s need to protect the safety of the Seminary community. Requests for confidentiality will be evaluated by the Title IX Coordinator or Deputy Coordinator assigned to the report.  Complete confidentiality cannot be promised as the Seminary will need to thoroughly investigate the case, and may need to share some information with relevant administrators of the Seminary in order to further protect and prevent incidents.  Reports to law enforcement may be shared with the Seminary’s Title IX Coordinator or Deputy Coordinator.  The Seminary may be required by law to publish non-identifying information in campus crime statistics.  

    All school employees (with the exception of those bound by privilege such as medical professionals, counselors and chaplains) must share information that they learn of regarding a report of sexual misconduct with the Title IX Coordinator or Deputy Coordinator so they can investigate the matter and determine whether steps are needed to ensure the safety of the Seminary community.  

    It is the survivor’s choice as to whether he/she participates in an investigation; however, the Seminary may proceed with an investigation without the survivor’s participation.

  • Drug and Alcohol Amnesty
  • The Seminary offers immunity (amnesty) to students who may have violated the Seminary’s policies concerning the use of drugs and/or alcohol at the time of the incident when he or she became a survivor of, or witnessed, sexual misconduct.  Therefore, no alcohol or drug charges are applied to a student who reports that he or she was under the influence of alcohol and/or drugs at the time of a sexual misconduct incident.

    The purpose of this section is to encourage reporting.  Survivors or bystanders (witnesses) should not let his or her use of alcohol or drugs deter them from reporting an incident.  When conducting the investigation, the Seminary’s primary focus will be addressing the sexual misconduct violation and not alcohol/drug use violations that may be discovered or disclosed. However, the Seminary may provide referrals to counseling and may require educational options on drugs and alcohol, rather than disciplinary sanctions, in such cases.