Full List of Actions & Guidelines
Below is a current list, organized by topic, of Asbury Theological Seminary’s actions, decisions, and guidelines for our campus communities. This list is authoritative and takes precedent over any guidelines previously released as “Updates”. Remember, our site is searchable, so you may also search for a topic, word, etc. Due to the various uses of cookies by different browsers, you should refresh this page each time you arrive to ensure you are viewing the latest information.
- The Seminary closed all of its physical offices and instructional sites effective at the close of business on March 13. The Seminary has now released its “Phase 1 Reopening Plan” that can be accessed here (all employees are expected to read and follow the plan and return to work as directed) and has opened its administrative offices at a 50% workforce level. On July 6, the workforce level will increases to 75%; finally, on August 17, the workforce level returns to 100%. What this means in more detail:
- Upon returning to work at any Seminary site, all employees are expected to fully follow all CDC guidelines for distancing, hygiene, etc., to follow the Seminary’s Reopening Plan, and to wear face masks when inside buildings and outside of their personal offices and work spaces.
- All employees who are not identified by their vice president to physically return on May 18 or July 6 (or any point thereafter) are expected to continue working their full, regular schedule remotely and to carry on the operations and mission of the Seminary. Every employee should contact their director or vice president about their specific work expectations.
- Currently, even at the 50% level, with the widely dispersed nature of our offices across numerous buildings, all administrative employees who work alone in individual departments, school offices, or other office settings should now be reporting to campus for regular office hours. If not already reporting for full office hours, these employees are expected to begin reporting immediately.
- If an employee believes they have a situation or medical condition of concern that might qualify for FMLA, etc. (i.e. keep them from working in a socially-distanced office setting), they must contact the Director of Human Resources immediately for consultation and a determination. Such situations are not to be handled simply through their chain of command, as these are federal-guided matters.
- All employees also may be identified as “essential” at any point by their vice president or director/supervisor, and as a result they may be assigned certain additional duties to perform and will be expected to perform those duties both onsite and remotely as needed and required.
- As a USPS “outpost” facility, the Seminary Post Office (SPO) is now operating regular hours on Monday-Friday. Please access the SPO by using the Sherman Thomas Student Center doors facing the campus green.
- All Seminary-related gatherings (regardless of location) are limited to 10 persons until June 29, at which point the limit will increase to 50. This applies to all Seminary owned or operated facilities (e.g. Kalas Village, Gallaway Village, residence halls, etc.) for all of its sites (unless local guidance allows or restricts these numbers more than indicated above; local guidance should always be followed).
- Wilmore, KY residence halls remain open. All physical distancing and other CDC guidance for hygiene, etc. must be followed. Residence Life staff will be present, as normal, to handle any issues related to facilities and residential life issues.
ACADEMICS / COURSES / REGISTRATION / GRADUATION
- Course registration for the Summer and Fall terms opened on March 16 as originally scheduled and will follow the regular registration schedule. Students are encouraged to take this opportunity to plan ahead and schedule their courses. Please email your academic advisor if you have questions or concerns about your registration. Advisors may be working remotely and will respond to your emails as soon as possible.
- Any course that contains a residential component during the month of June has been moved to a fully online delivery format. Each instructor of such courses will communicate to the students in those courses what this format entails. Any course that was scheduled to include a residential (face-to-face) component but is moved to an online format, due to the current pandemic, will still be classified as a residential course. (The preceding does not apply to Doctor of Ministry courses scheduled for this summer (2020); D.Min. courses will continue to follow the adjusted plan previously communicated to those students.)
- For courses that begin on or after Monday, June 29 and contain a residential or face-to-face component, such courses will include those in-person components (this still does not apply to D.Min. courses).
- All questions about individual courses should be directed to the course’s instructor.
- The Seminary cancelled its in-person May 2020 Commencement and related exercises on all campuses. What this means:
- Degrees will still be conferred upon successful completion of all program requirements.
- Diplomas will be mailed to students after the completion of their final term.
- BUT, the Seminary is making plans for a winter commencement ceremony to honor graduates who were previously approved to participate in the May 2020 Ceremony. Details and dates are still being finalized. Students who were previously approved for the May ceremony will be contacted through their Asbury Seminary email with those details as soon as plans are finalized.
- All Asbury Seminary-related international travel is suspended until at least December 31, 2020. In addition, Seminary employees may not travel by airlines for Seminary business until July 6, 2020. The Seminary has also restricted all Seminary-related domestic travel (i.e. travel outside of Kentucky) for its employees until July 6, 2020. What this means in more detail:
- Effective July 6, Seminary employees may resume domestic travel (non-air travel is still preferred whenever reasonably possible), but such travel is subject to supervisor approval in advance of making any travel plans.
- The Seminary reminds the community of their responsibility to educate themselves about all government guidance regarding travel in and out of other states and expects all Seminary employees and their families to follow such guidance, including any required self-quarantining.
- The Seminary reserves the right to restrict access to our campuses and instructional sites if we determine that a person may place our community at risk due to their travel choices. (Please see the second bullet under GENERAL / MISCELLANEOUS below for additional reporting requirements.)
- All Seminary international travel courses, or international travel that is part of a U.S. course, have been cancelled through summer 2020.
- Any student who travels to any country outside the U.S. does so at their own risk (as to whether U.S. Customs will allow them to return), and if they choose to do so, when they return to any Asbury Seminary site they must follow all CDC and/or local government quarantine requirements before reengaging with the community.
- Persons currently in other countries or outside of the states in which the Seminary operates are expected to adhere to the prevailing travel guidance as it relates to traveling into any of our campuses or instruction sites as well as follow all CDC and/or local government quarantine requirements before reengaging with the community.
GENERAL / MISCELLANEOUS
- For consistency and clarity, Asbury Theological Seminary will use CDC recommendations as the baseline guidance for considering and establishing the Seminary’s policies and actions. All such policies will of course be appropriately applied to our context and be processed by our COVID-19/Coronavirus Response Team and issued as official policy statements of the Seminary and posted on our website.
- Any faculty, staff or student who is diagnosed with COVID-19, has a reasonable belief that they have contracted the disease, or has been in direct, sufficient contact with anyone who has been diagnosed must report this to HR (faculty/staff) or Student Services (students) immediately AND must follow all CDC and state guidance for self-quarantining and other treatments, as well as all other seminary policies, before returning to any campus, instructional site, or residence hall. Any student in a Seminary residence hall who falls into any of these categories must contact Residence Life regarding special quarantine housing that is available and must use this housing before returning to the residence hall. The national COVID-19 Hotline may be reached at (800) 722-5725 to receive specific guidance.
- If you think you are infected or have been around someone who has been infected with the coronavirus, call the COVID-19 Hotline at (800) 722-5725 to find out their specific guidance. Please follow their instructions and please do not come to any campus or instructional site until the proscribed precautions are fulfilled.
- Seminary staff remain available to support anyone in our community who desires it. Please contact the appropriate person/office below based on your particular category or need:
- Faculty – Provost’s Office 859.858.2206
- Wilmore students – Ty Konopinski 859.858.2093
- Wilmore staff – Human Resources 859.858.2221
- Non-Wilmore students and staff – Eric Currie 407.482.7635
- Prayer or any other support – Community Formation 859.858.2391
In lieu of contacting what might be the normal office or area during this closure, any employee with any questions about any of these, or other, matters should first contact their director and/or vice president directly for assistance.
For the most up-to-date information regarding our plans, preparedness and information from the CDC and World Health Organization, visit the special site we have established below and review the various links and information.